User Guide

A 5-minute tour of TimeSpace's core features so you can start managing your time with an investment mindset.

1.What is TimeSpace?

TimeSpace is a time-management tool built around an investment mindset. Most calendars only track what you'll plan to do; TimeSpace also helps you decide where your time should go and tracks how it's actually spent.

The TimeSpace loop has three steps:

01

Plan

Set up time accounts, set weekly hour budgets for each, and pre-allocate where you want your time to go.

02

Track

Schedule events on the calendar, mark them complete and log the actual time spent — track every block as it really unfolds.

03

Analyze

Each week, compare each account's budget against actual usage so next week's plan lands closer to reality.

2.Create Your Time Accounts

Time accounts are TimeSpace's central concept. Think of each one as a bank account — it represents an important area of your life with a weekly time budget you track against actual spend.

What is a time account?

A normal category is just a label; a time account adds a budget. For example, you might create a "Work" account with a 40-hour weekly budget and a "Study" account with a 5-hour budget. This makes it explicit how much time you're investing in each part of your life.

How to create a time account

  1. Open the app, then either tap Time Accounts from the side menu on the calendar page, or open Time Accounts from the Profile tab.
  2. Tap the ＋ button in the top-right.
  3. Enter the account name (e.g. Work, Study, Exercise, Leisure).
  4. Set the weekly time budget (in hours).
  5. Pick a colour to represent the account.

Sub-accounts

Under any main account you can create sub-accounts to break the time down further. For example, under "Work" you could split into "Development" and "Meetings" for finer analytics.

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Start with 3–5 accounts that map to what you actually care about. Too many accounts make tracking hard to maintain.

3.Schedule Your Calendar

The calendar is where you do most of the day-to-day work. Each event is a "reservation" of time — you decide in advance which account it belongs to.

Add an event

  1. Tap the ＋ button in the bottom-right of the calendar.
  2. Enter the event name.
  3. Set the start and end times.
  4. Choose the time account it belongs to.
  5. Optionally set recurrence (daily, weekly, monthly).
  6. Tap save.

Drag to adjust

In day or week view, you can long-press and drag an event block to move it or change its duration — no need to open the edit screen.

Mark events complete

When you finish an event, tap the block to open its details, then tap Mark Complete.

On completion the app asks how much time the event actually took. You can confirm the original duration or enter the real number.

The app then tracks two values:

  • Planned time: the duration you originally scheduled.
  • Actual time: the real duration you logged on completion.

The gap between these two drives the time-accuracy metric on the analytics screen, helping you build a sharper sense of how long things really take.

Switch day / week / month view

Tap the date in the top-right of the calendar to switch between day, week, and month views and pick whichever fits your workflow.

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Build a habit: 10 minutes each morning to schedule the day, 5 minutes after work to mark events complete. Over time you'll build a strikingly clear picture of how you spend your time.

4.Todos

The todo list lets you capture things you want to do quickly, then schedule them onto the calendar later.

Add a todo

  1. Switch to the Todos tab in the bottom bar.
  2. Tap the ＋ button in the bottom-right.
  3. Enter the task name.
  4. Choose a time account (optional).
  5. If you already have a time in mind, enable the time setting to schedule it to the calendar.

Schedule a todo to the calendar

Once a todo exists, tap "Schedule to calendar" and the app pre-fills the new-event screen with the task name so you can quickly assign a time.

Two-way completion sync

Todos and calendar events have two-way completion sync. Marking an event complete updates the linked todo, and vice versa.

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When inspiration strikes, capture it as a todo first so you don't break flow. Schedule it onto the calendar later when you have time.

5.Time Analytics

The analytics tab is your weekly results page — it shows where your time actually went and how accurate your planning was.

Weekly summary

Three summary cards sit at the top:

  • Scheduled hours: total hours scheduled on the calendar this week.
  • Unscheduled hours: how much white space remains.
  • Time accuracy: how closely your planned time matched your actual time (%).

Per-account breakdown

Each account shows two progress bars: grey for the budget and a coloured bar for actual usage. Time over budget is highlighted in the account colour.

Reading time accuracy

Time accuracy is a weighted average of how closely each event's planned and actual durations matched. Higher accuracy means a sharper sense of how long things really take.

Low accuracy is not a bad thing — it tells you which kinds of work you tend to over- or under-estimate, so the next round of planning is better calibrated.

Browse past weeks

Use the week selector at the top of the page to scroll back through historical data.

6.AI Time Assistant

The AI Time Assistant is your personal time-management secretary. Talk to it in natural language to schedule events, analyze usage, and skip a lot of manual tapping.

What it can do

  • Create events: "Schedule one hour of reading at 2 pm tomorrow."
  • Look up your schedule: "What do I have on Friday?"
  • Find free slots: "When can I fit in a workout this week?"
  • Analyze your time: "How much over budget is my Work account this week?"
  • Generate weekly reports: tap "Generate report" and the AI summarises this week's allocation with suggestions.

AI assistant credits

Each conversation uses a small amount of credit. The Pro plan includes 150 credits per month, and Premium includes 1,000. Credits reset monthly.

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Try it out: use the AI to plan the week at the start, and to generate a recap at the end — a small ritual that keeps time management lightweight.

7.Sync Your System Calendar

You can sync iOS Calendar into TimeSpace so your existing events appear on the timeline.

How to enable

  1. Go to Settings → Calendar Sync.
  2. Turn on "Sync system calendar".
  3. Grant TimeSpace calendar access at the system permission prompt.
  4. Pick which calendars to include (multiple selection allowed).

Google Calendar

TimeSpace syncs directly with iOS Calendar. To bring in Google Calendar, first add your Google account to the iPhone "Calendar" app so Google events flow into iOS Calendar, then enable system-calendar sync above.

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Synced system events don't count toward time-account totals unless you assign each one to an account. For important recurring events, create them manually and assign an account for cleaner analytics.

8.Personalisation

TimeSpace ships with a few appearance options so you can dial in the experience.

Solar / Lunar themes

Under Settings → Appearance, switch between two themes:

  • Lunar (dark): the default — a deep cosmic-night theme suited to low-light environments.
  • Solar (light): a bright, clean theme for outdoor or daytime use.

Event-block style

Under Settings → Event Block Style, choose how events render on the calendar:

  • Star (solid): opaque background with strong contrast.
  • Nebula (translucent): semi-transparent fill with a coloured border — lighter visually.

Push notifications

Under Settings → Push Notificationsyou can configure event reminders. TimeSpace schedules notifications entirely on-device, so reminders fire even when you're offline.

Got questions? Reach us at holoken05@gmail.com.